When you are running a professional business, time management can be the key to ensuring you provide the highest quality products and services to your clients, no matter your size, niche, or industry. As a host of employers now have the added challenge of catering to work from home staff, having the right tools in place can be imperative. With this in mind, here are 3 proven ways to improve productivity in the workplace via time management methods.
Should time management be a primary focus for your enterprise?
It’s no secret that there are many ways to maximise the potential of your employees when it comes to working faster, smarter and producing the level of quality you’d like, but time management is certainly one of the best to ensure a more comprehensive solution across the entire workforce. When you clearly define what is expected of each individual, set key parameters for what needs to be delivered (and when) and encourage the prioritisation of tasks, things are more likely to function at a more productive level. Websites like unrubble.com can provide tools to streamline aspects like employee scheduling to get you off to a great start.
Ways to improve time management
1. Practice Pareto analysis
During your research, you may have come across the term Pareto analysis and this refers to a simple decision-making technique that allows businesses to assess workflow issues, measure the impact of fixing them and define best practices that will minimise those errors recurring in the future. When this is practiced at the beginning of a project it can save time, and the lessons learned can be applied to others moving forward.
2. Use the four W’s – What, When, How and Who.
As a manager, a great rule of thumb is to use the four W’s to effectively implement time management in your own working day, as well as that of your employees. You will need to consider:
- WHAT – rank the tasks involved in each specific project by priority, with the end goal in mind.
- WHEN – see how these tasks can be best incorporated into your day, in a way that is both practical and functional.
- HOW – set an appropriate amount of time for each task and stick to it (or ensure that your staff does).
- WHO – define to top people for each task and ensure they understand what is expected of them for the coming days/weeks/months.
3. Utilise an online work schedule maker for employees’ shifts
The https://unrubble.com/Features/Online-Work-Schedule-Maker helps employees to understand exactly when they are on and off shift and can assist when defining the work they need to produce in that time frame. Knowing that they have access to reliable, easy to use software on the go will give them the opportunity to properly plan their time and stick to the tasks you set.
Why is time management so important?
The way we work in 2023 is very different from how things functioned just a few short years ago (thanks to factors like technological advancements and the pandemic), so the working environment is in need of some very specific changes to tackle the challenges that have arisen. For many, time management has proven to be not only one of the most proactive and affordable solutions to be implemented, but also one of the most effective.